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Real Estate Brokerage Services
Tenant Representation Services
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Property Search
Services
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Establish the
client's project geographical parameters.
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Prepare a
comprehensive Availability Study (market survey) with map.
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Tour available locations with end-user.
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Assist the client & client's end-user with qualifying &
short-listing top 2-3 alternative locations.
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Alternative Property Analysis
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Revise the
Availability Study & map to indicate the short-listed alternatives,
forward to client & end-user.
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Prepare & negotiate landlord Lease Proposals (or RFPs) for:
(a.)
Existing premises renewal, &
(b.) Short-listed
alternatives.
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Upon acceptance of Proposals prepare Cash Flow Analysis
quantifying
(a.) Existing premises renewal, &
(b.) Short-listed alternatives.
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Assist the client & end-user in selecting a primary and a
fallback location(s).
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Solicit from prospective landlord(s) completed draft lease
agreement(s).
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Lease Negotiation
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Review and provide JFA real estate comments to the draft lease
agreement(s).
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Coordinate lease comments (business & legal points) with client,
client's legal council, and the perspective landlord.
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Assist client & its legal council with negotiating the
landlord's final lease agreement.
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Prepare and distribute to client & its council the JFA Lease
Approval Form ("LAF"), attaching a final lease to the LAF & circulate to client for its internal approval (initials &
signature).
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Lease Execution
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Prepare & deliver to client JFA's Lease Summary.
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Calendar all important document dates.
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Coordinate with client obtaining and providing its insurance
certificate to the landlord.
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Assist client in obtaining Non-Disturbance Agreements from landlord and its mortgagees.
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Tenant Improvements - Engineering and Design
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Prepare and obtain client approval of JFA Preliminary Space Plan.
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Solicit and qualify design & engineering proposal(s) (architectural,
structural, mechanical, electrical, plumbing, security, audio/visual, IT, furniture, & signage).
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Assist client in negotiating and awarding design & engineering agreement(s).
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Review and provide JFA real estate comments to the draft design and
engineering agreement(s).
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Assist client with the design programming, schematics, design development,
construction drawings, & coordinating construction administration of the new premises.
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Solicit and negotiate interior design proposal(s).
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Assist client with establishing material and finishes criteria.
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Estimate / budget construction soft costs and hard costs.
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Assist client in obtaining landlord's approval of design drawings.
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Assist design team with obtaining all necessary governmental approvals and
construction permits.
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Tenant Improvements - Contractor Negotiations
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Solicit and negotiate general contractor proposal(s).
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Solicit draft general contractor agreement.
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Review and provide JFA real estate comments to the draft general contractor
agreement.
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Coordinate final draft general contractor agreement with client and client's
legal council.
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Obtain landlord's approval of general contractor and insurance requirements
for general contractor.
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Ensure contractor provides all necessary insurance and indemnity
requirements to client and landlord.
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Tenant Improvements - Construction Management
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Develop with landlord and general contractor the sub-contractors' required
qualifications and establish the invitation to bid list.
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Ensure sub-contractors provide all necessary insurance and indemnity
requirements to landlord.
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Coordinate with general contractor the preparation of JFA's Construction Bid
System.
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Assist client with review, negotiating, and awarding of the general
contractor's sub-contractor contracts based on JFA's Construction Bid System.
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Prepare and periodically update JFA Project Team Roster.
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Revise the estimate / budget of project costs.
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Schedule, notify, and lead weekly Project Team Meetings.
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Enact JFA Project Team Meeting Minutes.
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Establish and implement JFA's RFI (Request For Information) procedures and
log.
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Establish JFA's No-Change-Order Rule and JFA's C.O. procedure process if
change order(s) are needed.
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Develop JFA Project Team Schedule to be updated and distributed at each
Project Team Meeting.
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Regularly solicit Value Engineering ideas from all Project Team members.
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Coordinate with client and Project Team the furniture design, procurement,
and installation (systems, case-goods, files, seating, specialty items, etc.).
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Coordinate with client and Project Team Information Technology Systems
design, procurement, and installation.
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Coordinate with client and Project Team Tele-communications Systems design,
procurement, and installation.
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Coordinate with client and Project Team Audio / Visual design, procurement,
and installation.
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Implement (independent of the client's internal A/P system) JFA's Vendor
Billing & Payment Request Verification and Tracking System.
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Move-In Logistics Management
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Assist client with solicitation, negotiation, and awarding of packing and
moving company proposal(s).
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Assist client with landlord freight elevator scheduling for move-in.
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Establish, coordinate, and distribute to the landlord and Project Team the
Notice Of Completion.
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Establish, coordinate, and distribute to the landlord and Project Team the
Notice Of Completion.
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Assist client with move-in and establishment of vendor delivery policies and
procedures.
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Assist client with solicitation, negotiation, and awarding of Artwork
proposal(s).
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Assist client with solicitation, negotiation, and awarding of interior
plants & foliage proposal(s).
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Assist client in obtaining all vendor project completion "Close-Out
Packages" (warrantees, equipment specifications, etc.).
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Project Wrap-Up
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Assist client with soliciting, negotiating, and awarding vendor service
agreements.
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Verify Vendor Final Billing & Payment Request, obtain all lien releases, and
approve release of all 10% Retainage amounts.
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Assist client in documenting final project costs and preparing written
request to landlord for release and payment of landlord tenant improvement allowance(s) to client.
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Assist client with audits of the landlord's future operating expense
escalation statements.
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Assist client with providing landlord with future insurance certificates.
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Assist client with JFA review and approval of future landlord estoppel
certificates.
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Help with future client / landlord relations.
For confidential consultation
regarding your needs please contact us at
brokerage@jfarealestate.com.
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